iLab User Training Video

Transcript

• 00:05Welcome to the lab user training.
• 00:07I Amerika Crow and I am the customer
• 00:10success manager that is working
• 00:13with the Yale University course.
• 00:15Today I'm going to demonstrate how you
• 00:18were going to make your reservations and
• 00:21submit project requests to each core.
• 00:23Before I begin,
• 00:25I'd like to first walk through this
• 00:27Yale University registration guide.
• 00:30This is the I lab registration
• 00:32process for internal users.
• 00:34So what you will do is you will
• 00:37first navigate to the following
• 00:39URL an it is yelledilab.ajilon.com.
• 00:42You will want to bookmark
• 00:44this URL for future use.
• 00:46What's on the Ilab logon
• 00:48login page as select log in.
• 00:51At this point you will be prompted to
• 00:54provide your yell credentials and password.
• 00:58If this is your first time logging in,
• 01:01once you authenticate,
• 01:03you will be directed to a registration page.
• 01:06It's going to look very similar
• 01:09to this screenshot here.
• 01:10Your first going to select the
• 01:13appropriate Pi from the drop down.
• 01:15And then your first name,
• 01:17last name,
• 01:18and email address will be pre filled,
• 01:21but you must complete any remaining required
• 01:25fields and then you will click register.
• 01:29On the next page you will see will
• 01:32prompt you with my greetings page.
• 01:34The Pi that you select will be sent
• 01:37an email address informing them that
• 01:40they need to approve your account.
• 01:43That Pi is reminded each business day,
• 01:46but you have the opportunity
• 01:48to send an additional reminder.
• 01:50You will also receive a welcome email
• 01:52with a brief getting started instructions.
• 01:55Once your account has been approved,
• 01:58you will receive an email notifying you.
• 02:01Now at that point you will be able
• 02:04to log in with the first few steps
• 02:07that we went over to start utilizing
• 02:09the core facilities within I lab.
• 02:12OK, now that we've gone through.
• 02:16So. Stration will work.
• 02:19We're going to walk through using
• 02:22the Corp from a user's perspective.
• 02:26The page that I currently am on is
• 02:29called the external landing page.
• 02:31The cores that you will be working
• 02:33with will probably give you a
• 02:36link to their I love site.
• 02:37This link will take you directly
• 02:40to their external landing page,
• 02:41which is what I have shown on my screen now.
• 02:46In the top right hand corner
• 02:48you will notice that there is a
• 02:51sign in and a register button.
• 02:53I am if you sign in.
• 02:55If you already have an account,
• 02:58you will click the sign in your
• 03:01credentials and I have the screen of
• 03:04where it will take you to put in your
• 03:08Yelp credentials with your password.
• 03:11For today I'm going to sign in as myself,
• 03:14so I'm going to sign in using
• 03:16my eye lab credentials,
• 03:18so I'm going to put in my credentials here.
• 03:27Once, once I am signed into the core,
• 03:31you will automatically be brought
• 03:34to the about our core tab.
• 03:37This tab is a replica of the external
• 03:41landing page I was previously on at the
• 03:46bottom of the about tab you will see a
• 03:50table of a list of Contacts for this core.
• 03:54Now let's navigate to the Schedule
• 03:57Equipment tab at the top here.
• 04:00Not every core will have
• 04:02the schedule equipment tab,
• 04:04but when you are looking to make a
• 04:07reservation on a piece of equipment,
• 04:10you will navigate here to
• 04:12this schedule equipment tab.
• 04:14Where you will find a list of all the
• 04:17pieces of equipment this core offers.
• 04:20Some course do designate between
• 04:22trained and untrained users,
• 04:24so if you have been trained on a piece
• 04:27of equipment then typically that
• 04:29allows you to have increased access
• 04:32to schedule on a piece of equipment.
• 04:35You will click the view schedule
• 04:37to the right of that equipment.
• 04:43Now you are able to to view the
• 04:46calendar for this piece of equipment.
• 04:48You will notice if I Scroll
• 04:50down just a bit here.
• 04:52And that there is a red line.
• 04:55This will indicate to
• 04:56the current day and time.
• 04:58You will not be able to make
• 05:00a reservation for a past time.
• 05:02It must be done in the future.
• 05:05Some cores may have restrictions
• 05:06on how soon in advance you can
• 05:09make a reservation and the minimum
• 05:11time that you can schedule for
• 05:13for demonstration purposes.
• 05:14Today, let's look at next week,
• 05:16so I'm going to click this little
• 05:19arrow here to the right to take
• 05:22me to the following week.
• 05:24Now to make a reservation you will
• 05:27simply find a an empty reservation
• 05:30slot an you will click and drag
• 05:33on the time that you are wanting
• 05:36to make your reservation for.
• 05:38Once you release,
• 05:40you will be brought to this
• 05:44reservation details page on this page
• 05:47you can adjust the time and day by
• 05:51clicking this little yellow pencil.
• 05:55You can attach notes in this
• 05:58event notes section.
• 06:00You can also see the use and
• 06:03cost of the reservation.
• 06:05This will be different across all cores,
• 06:09but for example for today we have
• 06:12this SC in underscore 0 usage
• 06:15type and if there are additional
• 06:18availabilities you can click on
• 06:21pricing details an in the drop down
• 06:24you will see the availabilities available.
• 06:28Next you will choose the payment information
• 06:32and so here is where I can select from.
• 06:37The charges API has granted
• 06:39me I'm going to choose the PS
• 06:43charge information and then.
• 06:46Before you save,
• 06:47you will want to make sure that at the
• 06:51top here the top area to the right,
• 06:54that there is not a form where I where
• 06:57there would be required information
• 07:00that the core is needing you to fill out.
• 07:04At this point you can then on
• 07:06the left hand side you can click
• 07:09save reservation and that will
• 07:10save that reservation.
• 07:12OK, you can see that my
• 07:14reservation is now listed here.
• 07:16If you hover over you can look
• 07:18at the details of that event.
• 07:20Also over on the right hand corner
• 07:23there is a calendar details button.
• 07:25If you click here,
• 07:27this will give you a legend on what
• 07:30the colors mean so you can see that.
• 07:33The the green color will let you
• 07:35know that that is your events.
• 07:38OK.
• 07:38Now to navigate away from
• 07:41the calendar interface,
• 07:43you're going to click on
• 07:45the top right hand corner,
• 07:47the core name,
• 07:49and that will take you back to
• 07:52your main schedule equipment tab.
• 07:55K so now I'd like to talk about the
• 07:58Request Services tab at the top here.
• 08:01If you have a core that accepts
• 08:04projects or requests from users,
• 08:06this is where you will go to
• 08:09make that request.
• 08:10Chorus will have a number of
• 08:12different requests and some may have
• 08:15descriptions with those requests,
• 08:17so you can see in our example here.
• 08:20Some cores will also have a priceless
• 08:23below and that this is going to
• 08:26show you the individual services
• 08:28that are offered with the price
• 08:30and you can expand those out.
• 08:33Can see those prices here.
• 08:37Now, if you would like to
• 08:40make a request on a project,
• 08:43you will select the request.
• 08:46Um request service button next
• 08:48to the appropriate requests.
• 08:50So I'm going to choose this
• 08:52DNA sequencing request.
• 08:57And you'll see that once we're inside
• 09:01the request that this is going to vary
• 09:05across different cores that you work with.
• 09:09The requests may include a form,
• 09:12and in this case we don't have
• 09:17one for today. But you can.
• 09:21Some cores may already have, you know,
• 09:25services attached to the individual requests.
• 09:29You will see that there is a
• 09:33payment information section and
• 09:35this is where you can choose.
• 09:38The The Fund information for
• 09:40this request an at the bottom.
• 09:43Here you will select select
• 09:46these subquest decor.
• 09:51Um? You can see that it will then
• 09:55take you to a view my request tab.
• 09:58This tab is a queue of all the requests
• 10:01that you have that you have submitted with
• 10:03the core and the status of those requests.
• 10:06You can view the details of each
• 10:09request by clicking on the blue toggle.
• 10:12To the left of next to the date and time.
• 10:16If you have any questions
• 10:19or comments for the core,
• 10:21you can select the add comment
• 10:24button in the details of the request.
• 10:27Whenever you do leave a comment,
• 10:29it is then attached to this request in
• 10:33the core will also be able to reply to you
• 10:37with a running list of the communication.
• 10:41The only Tom.
• 10:43That you will have to take action is.
• 10:48If the core adds a number of services
• 10:51and send it to you for you to approve.
• 10:54Um?
• 10:54Those two statuses would be
• 10:58waiting for researcher approval or
• 11:01waiting for researcher to agree.
• 11:04Are there any questions on
• 11:06this view my request tab? OK.
• 11:09Lastly is the contact us tab.
• 11:12If you have any questions for the core
• 11:15you can go here and submit your questions.
• 11:18The core will then receive an
• 11:21email with your questions.
• 11:23So this concludes the Ilab
• 11:27user training for today.
• 11:30Thank you all for joining me.
• 11:36I need to.